Scale Your RIA Without Increasing Your Headcount
Stop wasting hours on manual data entry in Redtail and Wealthbox. We build automated systems for prospect nurture, annual reviews, and SEC-compliant documentation.
In the wealth management industry, administrative overhead is the primary killer of scale. For every $100M in AUM, advisors typically spend 15-20 hours per week on non-revenue generating tasks like chasing Docusign signatures, manual reporting, and scheduling annual reviews. When market volatility spikes, this manual workload doubles, preventing advisors from providing the high-touch service that justifies their 1% fee.
Read Laboratories bridges the gap between your tech stack—integrating tools like Orion, Black Diamond, and eMoney—with your CRM to ensure data flows seamlessly. We understand that a single missed prospect follow-up can represent a loss of $100,000+ in lifetime value. Our automations ensure that every lead is nurtured and every compliance box is checked without you lifting a finger.
Compliance isn't just a requirement; it's a bottleneck. By automating the archival of client communications and the generation of Form ADV delivery receipts, we make your firm audit-ready 24/7. Whether you are a solo RIA or a multi-state firm, our workflows are designed to meet SEC and FINRA standards while freeing you to focus on portfolio construction and client relationships.
Problems We Solve
Prospect Follow-Up Leakage
We eliminate cold leads by automating the bridge between your website lead magnets and Wealthbox, ensuring every $5M+ prospect receives immediate, personalized nurture sequences.
Annual Review Scheduling Chaos
Stop the 10-email back-and-forth. We integrate Calendly with Redtail workflows to automatically trigger review invites based on the client's last meeting date.
Manual Onboarding Friction
We automate the account opening lifecycle, syncing data between MoneyGuide and custodial platforms to reduce NIGO (Not In Good Order) errors by up to 80%.
Compliance Documentation Gaps
Automatically log every client SMS, email, and portal upload into a centralized, time-stamped archive that satisfies SEC record-keeping requirements under Rule 204-2.
Data Double-Entry
We eliminate the need to manually update AUM figures in your CRM by creating real-time syncs between portfolio accounting tools like Orion and your primary database.
What You Get
CRM Workflow Triggers
Custom automation 'recipes' for Redtail or Wealthbox that move prospects through your funnel based on behavior.
Automated Client Reporting
Scheduled delivery of Black Diamond or Orion performance reports via secure, branded portals.
Volatility Response Systems
Pre-built 'Market Pulse' automation that can be triggered to send reassuring updates to your entire client base in minutes.
Docusign Status Tracking
Automated alerts and CRM updates when onboarding documents are signed or stalled, preventing account opening delays.
Compliance Receipt Archival
Automated tracking and archival of Form ADV and CRS delivery confirmations to ensure you are always audit-ready.
What It Costs
Setup
$2,000 - $5,000
Monthly
$300 - $600
ROI Example
By automating 12 hours of administrative work per week for a lead advisor billing $250/hr, the system pays for itself within the first 45 days.
Frequently Asked Questions
Does this work with Redtail and Wealthbox?
Yes. We specialize in building custom API integrations and Zapier/Make workflows specifically for Redtail and Wealthbox to ensure your CRM acts as a single source of truth.
How do you handle SEC and FINRA compliance?
All automations are built with compliance in mind. We use encrypted data transfers and ensure that all automated communications are mirrored in your compliance archival software (like Smarsh or Global Relay).
Can you automate the onboarding of new AUM?
Absolutely. We can map data from initial discovery tools like Riskalyze or MoneyGuide directly into your account opening paperwork and CRM.
What happens if an automation fails?
We build error-handling protocols into every workflow. If a sync fails, your team receives an immediate notification to handle the issue manually, ensuring no client is left hanging.
Do I need to be tech-savvy to use this?
No. We handle the heavy lifting of the technical setup. Your team simply interacts with your CRM as they normally would, while the automation runs in the background.
Is my client data secure?
Security is our priority. We utilize SOC2-compliant integration platforms and never store your sensitive client PII on our own servers.
Reclaim 15 Hours of Your Week
Book a free workflow audit to see how we can automate your RIA's back office.
Serving Financial Advisors businesses nationwide. Based in Westlake Village, CA.