Eliminate Manual Data Entry from Your Title & Escrow Workflows
Stop wasting 20+ hours a week on status updates and document collection. Our AI-driven processing integrates directly with Qualia and SoftPro to accelerate your closings.
Title companies handling 50+ closings monthly face a mountain of unstructured data from lenders, realtors, and buyers. Manual entry into systems like RamQuest or ResWare often leads to transcription errors that risk ALTA compliance and delay the issuance of final policies. The current friction in closing coordination—specifically chasing down tax certificates, HOA payoffs, and commission statements—creates massive internal bottlenecks.
Read Laboratories implements AI document extraction that reads incoming PDF contracts and invoices, instantly populating your title production software. This reduces the time spent on repetitive status inquiries and ensures wire instructions are handled through secure, automated validation to prevent fraud. By offloading these administrative tasks, your escrow officers can focus on high-level file resolution rather than data entry.
Problems We Solve
Closing Coordination Bottlenecks
Escrow officers spend hours daily on 'where is this?' emails. Our AI automates status update notifications to all parties, freeing up roughly 25% of your staff's day.
Manual Title Search Entry
Transcribing data from title searches into your production software is prone to error. We automate the extraction of legal descriptions and tax IDs directly into your file.
Wire Fraud Vulnerabilities
Manual delivery of wire instructions is a high-risk activity. Our system automates secure delivery and validation, ensuring CFPB and ALTA Best Practices are met.
Post-Closing Backlogs
Recording documents and issuing policies often lags due to volume. AI-driven data extraction speeds up the reconciliation process for final title policies and recording packages.
What You Get
Qualia & SoftPro Integration
Seamlessly push extracted data into your existing Title Production Systems (TPS) without manual re-typing or manual file uploads.
Automated HOA & Tax Payoff Extraction
Instantly read and categorize payoff letters, identifying amounts and due dates for accurate HUD-1/CD preparation.
Real-Time Status Notifications
Keep realtors and lenders informed with automated triggers as milestones like 'Title Commitment Issued' or 'Clear to Close' are reached.
Secure Document Collection
A centralized, AI-monitored portal for buyers and sellers to upload IDs and sensitive documents securely, with automatic validation.
Intelligent Commission Parsing
Extract split details and agent info from realtor commission sheets to ensure accurate disbursements during the final closing.
What It Costs
Setup
$3,000 - $6,000
Monthly
$400 - $800
ROI Example
A title agency processing 50 closings per month saves 80 hours of labor monthly, resulting in a 4x return on investment within the first 90 days.
Frequently Asked Questions
Does this replace our existing software like RamQuest or Qualia?
No, it enhances them. We use APIs and RPA to feed data directly into your current system, eliminating the need to jump between windows or copy-paste data.
How does this help with ALTA Best Practices compliance?
By automating data entry and wire instruction delivery, you reduce human error and implement standardized, secure workflows required for Pillar 2 and Pillar 3 compliance.
Can the AI read handwritten notes on purchase agreements?
Our advanced OCR models can interpret high-quality handwriting, though we typically recommend AI for structured and semi-structured digital documents for 99%+ accuracy.
Is the data secure and CFPB compliant?
Yes, all data is encrypted in transit and at rest. We implement SOC2-compliant processing environments to ensure your clients' PII remains protected at all times.
How long does the implementation take?
A typical setup for a title company takes 3 to 5 weeks, including mapping your specific document types and testing the integration with your TPS.
What happens if the AI misses a field?
We implement a 'Human-in-the-loop' (HITL) system where any low-confidence extractions are flagged for a quick 5-second review by your escrow assistant before data is finalized.
Ready to Scale Your Closing Volume?
Book a free consultation to see how AI can save your team 20+ hours every week.
Serving Title Companies businesses nationwide. Based in Westlake Village, CA.