AI Phone Agents for High-AUM Wealth Management Firms
Automate quarterly review scheduling and client reporting inquiries with a 24/7 AI agent that integrates with Addepar, Orion, and Black Diamond.
Wealth management firms managing $500M+ in AUM often struggle with the administrative overhead of client communication, especially during periods of market volatility. When the S&P 500 drops 3% in a single trading session, phone lines bottleneck with anxious clients seeking reassurance. A firm with 200 clients each paying 1% on $2M in assets generates $4M in annual revenue, but losing just three clients due to perceived neglect costs the firm $60,000 per year in recurring fees.
Our AI agents bridge the gap between human expertise and operational efficiency by handling the 70% of calls that are purely administrative. Whether it is a client requesting a performance report from Tamarac or a prospect needing to schedule an initial discovery call, the AI ensures no call goes to voicemail. This allows senior advisors to focus on high-level estate planning and tax strategy rather than calendar management and basic account updates.
Problems We Solve
Quarterly Review Bottlenecks
Automate the outreach and scheduling for hundreds of client reviews simultaneously without manual back-and-forth calendar coordination.
Market Volatility Response
Handle surges in call volume during market events by providing instant, firm-approved commentary and routing high-priority clients to their advisors.
Account Transfer Friction
Collect missing ACATS or wire transfer information via phone, significantly reducing the time-to-fund for new accounts and improving the onboarding experience.
Compliance Documentation Gaps
Every call is automatically transcribed and logged directly into your CRM, ensuring a perfect audit trail for SEC and FINRA fiduciary requirements.
Reporting Access Latency
Allow clients to request their latest performance reports via phone, which the AI can deliver instantly to their secure portal or verified email.
What You Get
Portfolio Integration
Connects with Addepar, Orion, and Tamarac to provide real-time account status and reporting updates to verified callers.
FINRA-Compliant Logging
Every interaction is recorded, transcribed, and archived with AES-256 encrypted PII protection for regulatory peace of mind.
Automated Scheduling
Direct integration with advisor calendars via Calendly or Outlook for seamless quarterly review and rebalancing appointments.
Multi-Language Support
Serve diverse global family office clients in their preferred language with natural fluency and industry-specific vocabulary.
Intelligent VIP Routing
Uses AUM-based logic from your CRM to prioritize calls from top-tier clients, routing them directly to senior partners.
What It Costs
Setup
$2,500 - $3,500
Monthly
$400 - $800
ROI Example
Retaining just one $2M AUM client who might have left due to poor communication saves $20,000 in annual fees, paying for the system for over two years.
Frequently Asked Questions
How does the AI handle SEC and FINRA compliance?
Can it integrate with our existing CRM like Salesforce or Redtail?
What happens if a client asks a complex tax or estate planning question?
Can the AI give investment advice?
How long does it take to train the AI on our specific investment philosophy?
Does the AI sound robotic during client interactions?
Scale Your Firm Without Adding Headcount
Book a free strategy session to see how AI can manage your client communication and reporting workflows.
Serving Wealth Management Firms businesses nationwide. Based in Westlake Village, CA.