Stop Chasing Trial Bookings and Start Growing Your Dojo
Automate your intake, belt testing notifications, and parent communication so you can focus on the mat, not the keyboard.
Martial arts schools operate on momentum. When a lead inquires about a trial class, every minute of delay reduces the chance of enrollment by 30%. For schools charging $150-$250 per month, a single missed follow-up represents a $2,400 loss in annual recurring revenue. Most owners are juggling Kicksite or Zen Planner alongside manual spreadsheets, leading to 'leaky buckets' where trial students never convert to full memberships.
Beyond enrollment, the administrative burden of coordinating belt testing for 200+ students—checking attendance requirements, sending invites, and processing fees—consumes dozens of hours per month. Read Laboratories builds the connective tissue between your CRM, your website, and your communication tools to ensure no student or parent falls through the cracks.
Problems We Solve
High Lead Attrition
We implement automated 5-minute response triggers for trial class inquiries, ensuring you reach prospects while their interest is at its peak.
Belt Testing Chaos
Automated tracking of attendance milestones and prerequisite checks, triggering personalized SMS invites when a student is ready for their next stripe.
Manual Waiver Management
Integration with DocuSign or PandaDoc to ensure every minor has a signed liability waiver on file before they step on the mat, syncing directly to Spark Membership.
Parent Communication Gaps
Automated weekly progress updates and 'missed class' triggers that keep parents engaged and significantly reduce student churn rates.
Tournament Registration Friction
Streamlined digital forms that pre-fill student data and automate fee collection, reducing the administrative load during competition season.
What You Get
Instant Trial Lead Routing
Connect your website forms to instant SMS alerts for instructors via Zapier or Make.com to book trials immediately.
Automated Attendance Triggers
Identify students who haven't scanned in for 7 days and trigger a personalized 'We miss you' sequence to the parents.
Belt Rank Logic Engines
Custom workflows that cross-reference class counts in Zen Planner with curriculum requirements for testing eligibility.
Integrated Payment Recovery
Automated follow-ups for failed tuition payments via Rain Retail or Spark, reducing the need for awkward front-desk conversations.
Instructor Onboarding Flows
Automated background check requests and compliance document collection via Checkr and Google Drive integration.
What It Costs
Setup
$2,000 - $5,000
Monthly
$300 - $600
ROI Example
Converting just 2 additional trial students per month into annual memberships generates $4,800+ in new revenue, covering the automation setup in weeks.
Frequently Asked Questions
Can you integrate with Spark Membership or Kicksite?
How do you handle liability waivers?
Will this replace my front desk staff?
Can you automate belt testing notifications?
What happens if a payment fails?
Is my data secure?
Ready to Scale Your School?
Book a free 30-minute workflow audit to see how much time and revenue you're leaving on the table.
Serving Martial Arts Schools businesses nationwide. Based in Westlake Village, CA.