Automate Your Job Site and Back Office Workflows
Stop losing $250k projects to the contractor who replied first. We build AI-powered systems that handle your bid intake, sub coordination, and change orders while you're in the field.
General contracting is a high-stakes industry where the average residential project ranges from $50,000 to $500,000, yet many firms still rely on manual data entry and fragmented communication. The 'speed to lead' gap is the biggest revenue killer; if a bid request isn't acknowledged within minutes, the client has already moved on to the next firm. Managing dozens of subcontractors across multiple job sites leads to communication breakdowns that result in costly rework and missed OSHA compliance logs.
Furthermore, 'change order leakage'—performing work that never gets documented or billed—can erode 10-15% of a project's net profit. By the time a project manager gets back to the office to update Buildertrend or Procore, critical details are often lost. Read Laboratories bridges this gap by automating the data flow between field tools like CompanyCam and back-office management software, ensuring every nail driven is accounted for and every permit is tracked in real-time.
Our systems don't just organize your data; they proactively trigger actions. Whether it's alerting a sub that their insurance certificate is expiring or automatically sending a project milestone update to a homeowner, we remove the administrative friction that prevents $2M firms from scaling to $10M.
Problems We Solve
Bid Request Latency
We eliminate the delay between a website inquiry and a scheduled walkthrough by using AI to instantly qualify leads and book appointments on your calendar based on project type and zip code.
Subcontractor Ghosting
Manual follow-ups are inconsistent. We automate SMS and email reminder sequences for subs to confirm arrivals, submit daily logs, and upload site photos directly into your project management suite.
Change Order Leakage
Field changes often go unbilled. We implement voice-to-text triggers that allow PMs to dictate changes on-site, which then automatically generate a change order PDF and send it to the client for digital signature.
Permit Tracking Bottlenecks
Project timelines slip when permits are stalled. Our automation monitors local building department portals and alerts your team the moment a status change occurs, preventing idle crew days.
Manual Data Entry Duplication
Stop typing the same data into JobTread, QuickBooks, and your CRM. We build 'single-entry' workflows that sync client data, line items, and invoices across your entire tech stack.
What You Get
Procore & Buildertrend Sync
Deep API integrations that keep your project management software in sync with your financial and communication tools.
AI Bid Parser
Automatically extract data from incoming RFPs and subcontractor quotes to populate your estimating spreadsheets without manual typing.
Automated Client Portals
Give homeowners a real-time view of project milestones and photo updates pulled directly from CompanyCam and field logs.
Compliance & Bonding Alerts
Automated tracking of state contractor licensing and subcontractor insurance renewals with 30-day advance notifications.
Instant Invoice Generation
Trigger QuickBooks or Xero invoices the moment a milestone is marked as 'Complete' in your project management software.
What It Costs
Setup
$2,000 - $5,000
Monthly
$300 - $600
ROI Example
By automating bid intake and follow-ups, one client increased their lead-to-contract conversion by 22%, adding $440,000 in annual revenue while reducing office admin time by 15 hours per week.
Frequently Asked Questions
Do you work with our existing software like CoConstruct or JobTread?
Yes. We specialize in connecting the tools you already use. We use APIs and platforms like Zapier or Make to ensure data flows seamlessly between your field apps and your accounting software.
How do you handle subcontractors who aren't tech-savvy?
Our workflows are designed for simplicity. Subs can interact with the system via standard SMS or WhatsApp—they don't need to download a new app to confirm schedules or submit daily reports.
Can this help with OSHA and safety compliance?
Absolutely. We can automate the distribution and collection of digital safety briefings and 'Toolbox Talks,' ensuring you have a timestamped audit trail for every worker on site.
How long does a typical automation rollout take?
A standard implementation for a general contractor takes 4 to 6 weeks, which includes the discovery phase, technical build, testing, and team training.
What happens if a workflow breaks?
Our monthly management fee includes active monitoring of all automated paths. If an API updates or a sync fails, our team is alerted and fixes it before it impacts your job site.
Can you automate the permit application process?
While we cannot physically visit city hall, we automate the document preparation, fee calculations, and status tracking for all pending permits across multiple jurisdictions.
Ready to Put Your Construction Admin on Autopilot?
Book a free 30-minute workflow audit. We'll identify the top 3 bottlenecks costing you money right now.
Serving General Contractors businesses nationwide. Based in Westlake Village, CA.