Scalable Automation for High-Volume Employment Litigation
Stop losing five-figure contingency fees to missed EEOC deadlines. We automate your intake screening, document preservation, and practice management workflows.
Employment law firms face a unique bottleneck: the intake firehose. With hundreds of potential claimants reaching out regarding FEHA violations or WARN Act breaches, manual screening is impossible to scale. A single missed filing deadline with the EEOC or DFEH can result in the loss of a case valued at $50,000 to $150,000 in potential attorney fees. Furthermore, the administrative burden of managing document preservation letters and multi-party coordination often pulls senior associates away from high-value litigation.
By integrating AI-driven intake with platforms like Clio and Litify, firms can instantly score case merit based on the statute of limitations and evidence quality. Automating the transition from a 'signed lead' to an active case file ensures that preservation notices are dispatched within minutes, not days, protecting the integrity of the evidence and the firm's reputation in high-stakes labor disputes.
Problems We Solve
Intake Merit Scoring Bottlenecks
Manually vetting hundreds of FEHA or EEOC inquiries is labor-intensive. We automate initial screening to identify high-value discrimination and harassment cases immediately based on your specific criteria.
Missed Statutory Filing Deadlines
Missing a 180-day or 300-day EEOC filing window is malpractice territory. Our automation ensures every case has hard-coded, multi-channel deadline alerts that sync with your firm's master calendar.
Delayed Document Preservation
Slow issuance of preservation letters to employers allows for evidence destruction. We automate the generation and delivery of these notices via RPost or DocuSign the moment a retainer is signed.
Manual Practice Management Entry
Attorneys waste hours syncing intake forms to Clio, Litify, or PracticePanther. We create seamless API integrations that move data from web forms directly into your CMS without human error.
Fragmented Client Communication
Multi-party litigation requires constant updates. We build automated sequences to keep plaintiffs informed of mediation dates and discovery status without manual attorney intervention.
What You Get
EEOC Portal Sync
Direct integration with filing portals to track status updates, charge numbers, and deadlines automatically.
Smart Intake Logic
Web forms that calculate the statute of limitations based on the 'last day worked' or 'date of adverse action' in real-time.
Preservation Letter Bot
Trigger legally compliant document preservation notices to opposing counsel or HR departments upon case opening.
Settlement Calculator Integration
Automated scripts that pull wage data from intake to estimate potential back-pay and liquidated damages for demand letters.
Compliance Training Scheduler
For HR consultants, we automate the scheduling and certification tracking for state-mandated sexual harassment training.
What It Costs
Setup
$2,000 - $5,000
Monthly
$300 - $600
ROI Example
Saving just one $25,000 contingency case per year by catching a missed EEOC deadline pays for the entire system four times over.
Frequently Asked Questions
How do you handle attorney-client privilege with automated data?
All automation workflows are built within your firm's private cloud environment (such as Microsoft 365 or a secure AWS instance), ensuring that sensitive intake data remains protected and legally privileged.
Can you integrate with Litify or PracticePanther?
Yes, we specialize in API-level integrations for Litify (Salesforce-based) and Clio, ensuring data flows from your website directly into your matter management system without manual entry.
Does this help with WARN Act class actions?
Absolutely. We can automate the intake and data aggregation for hundreds of claimants simultaneously, which is essential for large-scale layoff litigation and mass-tort employment cases.
What happens if the EEOC portal layout changes?
Our monthly maintenance includes monitoring for API breaks or portal updates to ensure your deadline tracking and data scraping remain 100% accurate as government systems evolve.
How long does the setup take for a mid-sized firm?
A standard employment law intake and deadline automation suite typically takes 3 to 5 weeks from initial discovery and process mapping to full go-live.
Can we automate the generation of demand letters?
Yes, we map intake data fields directly into Word or PDF templates to generate first-draft demand letters for attorney review, significantly reducing drafting time.
Protect Your Firm's Deadlines and Revenue
Book a free 30-minute workflow audit with Jake to see how we can save your associates 10+ hours per week on administrative tasks.
Serving Employment Law Firms businesses nationwide. Based in Westlake Village, CA.