Automate Your Architecture Practice from RFP to Ribbon Cutting
Stop losing $100k+ bids to slow RFP responses. We integrate Deltek and Monograph to automate your project milestones and permit tracking.
Architecture firms today are bogged down by administrative debt. While the design work happens in CAD or Revit, the business operations often languish in manual emails and fragmented spreadsheets. With project values ranging from $50,000 to over $500,000, the cost of a missed RFP deadline or a delayed permit filing isn't just time—it's significant lost revenue and damaged reputation. Professional staff are often overqualified for the manual data entry required to sync project status between design and accounting tools.
Read Laboratories bridges the gap between architectural design and business efficiency. By automating the touchpoints between tools like BQE Core, Newforma, and Ajera, we allow principals to focus on design quality rather than tracking down sub-consultant deliverables or manually updating client revision logs. We understand the high-stakes nature of AIA contract requirements and the necessity of maintaining rigorous documentation for state licensing compliance.
Problems We Solve
RFP Response Bottlenecks
Automating the assembly of portfolio assets and team bios to cut response time from days to hours, ensuring you never miss a competitive bid deadline.
Permit Tracking Chaos
Real-time dashboard updates pulled from municipal portals to prevent project stalls and keep your project managers ahead of local building department delays.
Manual Client Reporting
Automated milestone notifications that pull data from Monograph to keep clients informed on progress without requiring manual PM intervention.
Consultant Coordination Gaps
Automated follow-up sequences for MEP and structural sub-consultants to ensure their deliverables arrive before critical design review deadlines.
Revision Request Management
Standardizing the intake of client change requests and automatically updating project budgets in Ajera to ensure all work is properly billed.
What You Get
RFP Intake Engine
Automatically extract requirements from RFP documents and auto-populate Deltek project entries for rapid evaluation.
Automated Permit Tracker
Custom scripts that monitor local municipal portals and push status updates directly to your Slack or Microsoft Teams channels.
Revision Request Portal
A centralized intake for client changes that triggers a workflow for internal approval and fee adjustment calculation.
Smart Milestone Scheduling
AI-driven scheduling that accounts for AIA contract review periods and automatically sends calendar invites to all stakeholders.
Automated Transmittals
Integration with Newforma to automate the distribution of drawing sets and documentation to consultants and contractors.
What It Costs
Setup
$2,000 - $5,000
Monthly
$300 - $600
ROI Example
Saving 15 hours of PM time per month at a $150/hr billable rate results in a $2,250 monthly saving, paying for the service 4x over.
Frequently Asked Questions
Does this work with our existing Deltek or Ajera setup?
Yes. We use secure API integrations to sync data between your ERP and our automation layer, ensuring your source of truth remains updated without manual entry.
How do you handle AIA contract requirements?
Our workflows are designed with AIA standard timelines in mind, including mandatory review periods and formal notification requirements for change orders.
Can you track permits across multiple different cities?
Absolutely. We build custom scrapers and API connections for local building department portals to centralize all permit statuses into one dashboard.
Is our client data and intellectual property secure?
Security is our priority. All automations are built using enterprise-grade encryption and comply with professional standards for architectural data management.
What kind of training do you provide for our architects?
We provide recorded video walkthroughs and a custom documentation portal for your staff to ensure they know exactly how to trigger and manage new workflows.
Can we automate sub-consultant follow-ups?
Yes. We can set up automated triggers that notify your structural, MEP, or landscape consultants when their inputs are due based on the project timeline.
Scalable Architecture Starts with Smarter Workflows
Book a free 30-minute consultation with Read Laboratories to audit your firm's current manual processes.
Serving Architecture Firms businesses nationwide. Based in Westlake Village, CA.