Turn Your Speech Therapy Website Into an Automated Intake Engine
We build high-performance websites for SLPs that integrate with TheraPlatform and SimplePractice, automating insurance authorizations and parent coordination.
Speech-language pathologists manage complex recurring schedules, typically seeing patients twice weekly for months or years. A single missed intake call represents a loss of over $10,000 in annual revenue, yet many clinic owners are too busy in sessions to answer the phone. Furthermore, the administrative burden of tracking insurance authorizations and coordinating with school IEP schedules often leads to unpaid sessions and therapist burnout. Modern SLP practices require a digital front door that handles the heavy lifting of screening, scheduling, and documentation before the first evaluation even begins.
Problems We Solve
Lead Leakage and Missed Revenue
Stop losing $10K+ per year per client due to missed calls. Our AI-driven chatbots screen potential patients 24/7, answering questions about age specializations and insurance before booking a consultation.
Insurance Authorization Gaps
Prevent billing denials with automated authorization tracking. We build dynamic intake forms that flag expiring authorizations and prompt parents to upload updated documents through secure portals.
Parent Education Friction
Reduce therapist workload by automating the delivery of parent training videos and home program materials. We build resource libraries that improve patient outcomes and increase practice stickiness.
IEP and School Schedule Conflicts
Coordinate seamlessly with school district calendars. Our integrated scheduling systems allow parents to view availability that accounts for school holidays and recurring IEP meeting blocks.
What You Get
EHR & Portal Integration
Deep integration with TheraPlatform, Fusion Web Clinic, or SimplePractice for seamless patient portal access and scheduling sync.
HIPAA-Compliant Intake
Fully encrypted, secure forms that collect patient history and insurance info directly into your clinical workflow without manual entry.
AI-Powered Patient Screening
Custom chatbots trained on your specific clinic policies to answer FAQs about articulation, feeding, or AAC services.
Telehealth Optimization
Dedicated, low-latency landing pages for remote sessions designed to help parents troubleshoot camera and audio issues before the session.
Dynamic Content Engine
Automatically updated SEO content targeting local SLP search terms like 'early intervention' and 'speech therapy for toddlers.'
What It Costs
Setup
$3,000 - $8,000
Monthly
$100 - $300
ROI Example
By capturing just one additional patient per year (average $150/session, 2x/week = $15,600 revenue), the website pays for itself in less than 4 months.
Frequently Asked Questions
Is the website truly HIPAA compliant?
Yes. We use BAA-supported hosting and encrypted form providers like JotForm HIPAA or FormDr to ensure all PHI is handled according to federal regulations.
Can you integrate with my existing EHR like Fusion or WebPT?
Absolutely. We embed your specific portal links and use API bridges where available to ensure a seamless transition from your website to your clinical software.
Will this help with my local SEO in Westlake Village or my specific city?
Yes, we build every site with a 'Local First' strategy, optimizing for Google My Business and local keywords to ensure you appear in the 'Map Pack' for SLP services.
Can I update the parent resource library myself?
Yes. We build on user-friendly CMS platforms and provide a custom video training session so your clinical staff can add handouts or videos without needing a developer.
Do you handle the copywriting for speech therapy services?
We provide AI-assisted copywriting tailored to SLP terminology, covering articulation, apraxia, autism support, and more, which you can then review for clinical accuracy.
How do you handle insurance verification through the site?
We build secure upload fields for insurance cards and can integrate with verification tools or create custom logic to route leads based on the payers you accept.
Modernize Your Speech Therapy Practice
Stop losing leads to outdated tech. Book a free consultation to see how we can automate your clinic's growth.
Serving Speech Therapy Practices businesses nationwide. Based in Westlake Village, CA.