Turn Your Veterinary Paperwork Into Actionable Clinical Data
Stop losing hours to manual data entry in Avimark and Cornerstone. Our AI automates new client intake, lab results, and vaccination records with 99% accuracy.
Veterinary practices are currently facing a burnout crisis, often exacerbated by the 'administrative tax' of manual data entry. With the average clinic losing over $40,000 annually to missed after-hours triage calls and inefficient intake, the cost of manual processing is no longer sustainable. Staff members frequently spend 2-3 hours per shift manually transcribing handwritten new client forms or re-keying lab results from external diagnostic partners into their Practice Management Software (PIMS).
By implementing AI-driven document processing, clinics can shift their focus back to patient care. Whether it's extracting vaccination history from a PDF or processing prescription refill requests sent via email, automation ensures that clinical records are updated in real-time without human intervention. This technology bridges the gap between fragmented data sources like external lab reports and the clinic's central database, such as eVetPractice or Shepherd.
Problems We Solve
Manual Intake Errors
Handwritten new client forms often lead to typos in contact info or medical history, causing billing delays and critical communication breakdowns.
Missed After-Hours Revenue
Emergency triage requests often go to voicemail or competitors; our AI captures and logs these leads instantly into your PIMS for follow-up.
Lab Result Bottlenecks
Manually uploading and categorizing external lab PDFs into Cornerstone takes hours that technicians should spend assisting in the exam room.
Vaccination Lag
Delay in updating rabies or DHPP records leads to missed reminder triggers and thousands in lost revenue from preventative care compliance.
Prescription Refill Latency
High volumes of refill requests via email or fax create a backlog that frustrates pet owners and delays necessary treatment for chronic patients.
What You Get
PIMS Integration
Automatic data sync with Avimark, Cornerstone, and NaVetor using secure API or RPA workflows to keep records current.
OCR for Handwritten Forms
Advanced optical character recognition that reads messy handwriting on intake forms and surgical consents with high precision.
Automated Triage Routing
AI analyzes after-hours messages to categorize urgency and alert on-call staff via SMS or Slack for immediate action.
Lab Report Extraction
Automatically pulls bloodwork values and diagnostic notes from PDF reports and attaches them to the correct patient file.
Vaccination Reminder Automation
Scans incoming records for expiration dates and automatically schedules follow-up reminders in Shepherd or eVetPractice.
What It Costs
Setup
$3,000 - $6,000
Monthly
$400 - $800
ROI Example
A clinic processing 50 new clients per month saves 15 hours of staff time and captures an estimated $3,500 in previously missed after-hours triage fees.
Frequently Asked Questions
Does this work with older versions of Avimark or Cornerstone?
Yes, we use a combination of API integrations and Robotic Process Automation (RPA) to input data into legacy desktop software without requiring an expensive cloud upgrade.
How does the AI handle messy handwriting on intake forms?
Our models are trained specifically on medical terminology and common veterinary shorthand, achieving significantly higher accuracy than standard off-the-shelf OCR tools.
Is the data processing compliant with state veterinary boards?
Absolutely. We ensure all data handling meets the record-keeping standards set by state boards, maintaining a clear audit trail for every entry made into your PIMS.
Can it handle out-of-state vaccination records?
Yes, the AI can identify and extract core vaccine dates (Rabies, Distemper, Parvo) from various document formats used by clinics across the country.
How long does setup take?
A typical deployment for a single-location clinic takes 3 to 5 weeks, including the mapping of your specific forms to your PIMS fields.
Can this reduce our after-hours call center costs?
Yes, by using AI to triage and document calls, you can often reduce the number of hours required for live answering services or eliminate them for non-emergency inquiries.
Ready to Automate Your Clinic's Workflow?
Book a free consultation to see how we can integrate AI into your specific PIMS setup and stop the administrative burnout.
Serving Veterinary Clinics businesses nationwide. Based in Westlake Village, CA.