Stop Losing High-Value Bookings to Busy Phone Lines
Read Laboratories automates your catering intake, vendor invoicing, and event contracts so your GMs can focus on the floor, not the back office.
In the high-stakes environment of modern hospitality, restaurants typically miss 30% to 50% of phone calls during peak service hours. For a mid-sized establishment, this translates to thousands of dollars in lost catering leads and large party reservations that go to competitors who answer faster. Manually transcribing event inquiry forms or re-keying vendor invoices into systems like Toast or QuickBooks creates a massive administrative bottleneck for front-of-house managers.
Beyond the daily rush, the burden of compliance—from health department logs to liquor license renewals—requires meticulous data entry. Read Laboratories implements AI document processing that extracts data from physical invoices, digital PDFs, and web forms with 99% accuracy, pushing that data directly into OpenTable, Resy, or your accounting software. This ensures that a $2,000 catering inquiry is processed in seconds, not hours.
Problems We Solve
Lost Catering Revenue
Stop letting $500-$2,000 catering inquiries sit in an unread inbox. Our AI extracts lead data from your website forms and populates your CRM or booking software instantly.
Manual Vendor Invoice Entry
Eliminate the hours spent typing food and liquor invoices into Toast or QuickBooks. We automate the extraction of line items, taxes, and total amounts from paper or digital bills.
Large Party Coordination Gaps
Large parties worth $1,000+ often require custom contracts. Our AI processes signed PDFs and deposits, updating your reservation system like SevenRooms or Resy automatically.
Compliance & Licensing Lag
Automate the tracking of health department requirements and liquor licensing documents. The system extracts expiration dates and alerts management 60 days in advance.
What You Get
Automated Catering Intake
AI-powered extraction of guest counts, dietary restrictions, and budget from inquiry forms directly into your workflow.
OCR for Vendor Invoices
High-speed optical character recognition for SYSCO, US Foods, and local vendor invoices to track real-time COGS.
Reservation Platform Sync
Seamlessly push extracted event data into OpenTable, Resy, or Yelp Reservations via custom API connectors.
Contract Data Extraction
Automatically read and verify signed event contracts, ensuring all ADA requirements and liquor liability clauses are flagged.
Menu Data Management
Quickly update digital menus across multiple platforms by extracting data from a single master spreadsheet or PDF.
What It Costs
Setup
$3,000 - $6,000
Monthly
$400 - $800
ROI Example
Capturing just one missed $1,500 catering order per month covers the entire monthly service cost twice over.
Frequently Asked Questions
Can this integrate directly with Toast or Square?
Yes. We use API connectors to push extracted data from invoices and forms directly into Toast, Square, and common accounting software like QuickBooks Online.
How does the AI handle handwritten catering orders?
Our advanced OCR models are trained on various handwriting styles and can extract text from physical order pads or handwritten notes with high reliability before human-in-the-loop verification.
Does this work for multi-location restaurant groups?
Absolutely. We can set up centralized processing hubs that categorize invoices and inquiries by location, allowing GMs to view data for their specific site while ownership sees the aggregate.
How long does it take to process an invoice?
Once an invoice is scanned or emailed to the system, data extraction typically takes less than 30 seconds, compared to the 5-10 minutes of manual entry per document.
Is the system compliant with PCI and data privacy standards?
Yes, we implement enterprise-grade encryption and ensure that any sensitive customer payment data handled during the extraction process meets PCI-DSS standards.
Can the AI identify pricing discrepancies from vendors?
Yes, the system can be configured to flag instances where the price per unit on an invoice exceeds a pre-set threshold compared to previous orders.
Capture Every High-Value Lead
Schedule a free consultation to see how AI can reclaim 10+ hours of management time per week.
Serving Restaurants businesses nationwide. Based in Westlake Village, CA.