Stop Manual Data Entry for International Student Enrollment
Scale your language school by automating visa processing, level assessments, and class scheduling with AI-driven document extraction.
Language schools operate on high-volume, high-stakes documentation where a single error in an I-20 form or a delayed level assessment can cost a school a $15,000 international student enrollment. Program directors often find themselves buried in manual data entry across platforms like DreamApply and Administrate, trying to reconcile international transcripts with local curriculum standards.
With tuition ranging from $500 for short-term sessions to over $15,000 for intensive year-long programs, the administrative overhead of managing SEVP compliance and teacher schedules often prevents schools from scaling. Our AI solutions bridge the gap between physical enrollment forms and your student management system, ensuring that data moves at the speed of your global applicants.
Problems We Solve
Visa Documentation Bottlenecks
Eliminate the manual transcription of passports and financial statements into SEVP systems, reducing the risk of I-20 processing delays that cause students to miss start dates.
Manual Level Assessment Entry
Automatically extract scores and teacher notes from handwritten or digital placement tests and sync them directly into SchoolMaker or Classe365 for immediate class assignment.
Multi-Session Enrollment Errors
Prevent overbooking and scheduling conflicts by using AI to cross-reference enrollment forms with real-time teacher availability and classroom capacity.
Delayed Certificate Delivery
Automatically generate and distribute end-of-course certificates and progress reports by extracting attendance and grade data from teacher logs.
Transcript Translation & Evaluation
Use AI to instantly read and categorize international academic transcripts, mapping foreign grades to your school's specific entry requirements.
What You Get
Intelligent OCR for Transcripts
Extract data from non-standard international academic records with 99% accuracy.
SEVP Compliance Guardrails
Automated validation of student documents against state and federal education regulations.
API Integration Suite
Direct data push to Administrate, Classter, and DreamApply via custom webhooks.
Handwriting Recognition
Process physical placement tests and sign-in sheets using advanced computer vision.
Automated Progress Summaries
Convert teacher's raw notes into professional, student-facing progress reports.
What It Costs
Setup
$3,000 - $6,000
Monthly
$400 - $800
ROI Example
By automating the processing of 50 international applications per month, a school saves 100+ staff hours and prevents an average of 2 lost enrollments due to processing delays, yielding roughly $10,000 in retained revenue monthly.
Frequently Asked Questions
Can your AI read non-English academic transcripts?
Yes, our system utilizes Large Language Models (LLMs) that support over 50 languages, allowing it to accurately extract and translate data from international transcripts into your school's required format.
Does this integrate with Classe365 or Administrate?
Absolutely. We build custom connectors that take the extracted data and push it directly into the API endpoints of your existing School Management System (SMS).
How do you handle student data privacy and compliance?
We implement SOC2-compliant data handling practices. Student documents are processed in encrypted environments and we can configure data retention policies to meet your specific state education regulations.
Can the AI process handwritten placement tests?
Yes, our advanced vision models are trained to recognize various handwriting styles, making it possible to digitize and score traditional paper-based level assessments automatically.
How long does it take to set up the system?
A standard implementation for a language school typically takes 3 to 5 weeks, including the mapping of your specific forms and integration with your CRM or SMS.
What happens if the AI is unsure about a document?
We implement a 'Human-in-the-loop' workflow where any document with a confidence score below 95% is flagged for a quick manual review by your admissions team.
Ready to Automate Your Admissions?
Book a free consultation to see how we can save your staff 20+ hours a week on data entry.
Serving Language Schools businesses nationwide. Based in Westlake Village, CA.