Stop Losing Bids to Slow Paperwork. Automate Your GC Back-Office.
We integrate AI with Procore and Buildertrend to process bid requests and subcontractor invoices in seconds, not hours. Stop the data entry grind.
In the construction industry, speed is a competitive advantage. With residential projects ranging from $50K to $500K, the contractor who responds to a bid request first often wins the job. However, most General Contractors are bogged down by a constant influx of unstructured data—PDF bid packages, handwritten field notes, subcontractor insurance certificates, and municipal permit requirements. Manually entering this data into systems like Procore or JobTread creates a massive bottleneck that limits how many projects a firm can manage simultaneously.
Furthermore, the complexity of compliance—including OSHA requirements, state licensing, and bonding—means that a single missed document can halt a job site or lead to significant legal liability. Read Laboratories specializes in bridging the gap between the chaotic reality of field documentation and the structured data required for profitable project management. We help GCs move from reactive paperwork to proactive project execution.
Problems We Solve
Bid Request Bottlenecks
AI automatically scans incoming emails and PDF bid packages, extracting scope, deadlines, and site info directly into your CRM so you never miss a high-value opportunity.
Subcontractor Invoice Errors
Stop manual cross-referencing. Our AI validates subcontractor invoices against original quotes and work orders, flagging overcharges or double-billing before you pay.
Permit & Compliance Lag
Automatically track building permit statuses and subcontractor COIs. The system alerts you 30 days before insurance expires, preventing site shutdowns and OSHA violations.
Change Order Friction
Convert field photos from CompanyCam or handwritten notes into formal change order drafts. Speed up the approval process to ensure you get paid for every hour worked.
Manual Data Entry Fatigue
Eliminate the need for dedicated admin staff to spend 20+ hours a week re-typing data from paper forms into Buildertrend or CoConstruct.
What You Get
Procore & Buildertrend Sync
Direct API integration that pushes extracted document data into your existing project management software without manual uploads.
Intelligent OCR for Field Notes
Advanced handwriting recognition that turns messy field reports and site logs into searchable, structured digital records.
Automated Lien Waiver Tracking
AI monitors and files lien waivers as payments are processed, ensuring your bonding requirements are always met and verified.
Multi-Entity Invoice Processing
Handle thousands of invoices from diverse subcontractors, automatically coding them to the correct cost codes and project phases.
Smart Permit Extraction
Extract approval dates, expiration deadlines, and inspection requirements from municipal PDF documents automatically.
What It Costs
Setup
$3,000 - $6,000
Monthly
$400 - $800
ROI Example
By automating bid intake and invoice processing, a GC managing 10 active projects saves approximately 60 hours of admin time per month. At $35/hr, that is a $2,100 monthly savings, paying for the service 3x over.
Frequently Asked Questions
Does this work with my existing software like Procore or JobTread?
Yes. We specialize in building 'connectors' that take the data extracted by our AI and push it directly into the fields of your specific project management tool, including Procore, Buildertrend, and CoConstruct.
How accurate is the AI with handwritten change orders?
Our models use advanced Vision Transformers that achieve over 95% accuracy on legible handwriting. We also include a 'human-in-the-loop' verification step for any low-confidence characters to ensure 100% data integrity.
How long does it take to set up?
A typical implementation takes 3 to 5 weeks. This includes mapping your specific cost codes, training the AI on your common subcontractor invoice formats, and testing the API integrations.
Can the AI handle different municipal permit formats?
Absolutely. Our system is designed to identify key data points (permit number, expiration, inspection types) regardless of the layout or the specific city department that issued the document.
Is our project data secure?
We use enterprise-grade encryption and SOC2 compliant processors. Your data is never used to train public AI models; it remains private to your organization and Read Laboratories.
What happens if the AI misses a piece of information?
The system flags documents with low confidence scores for manual review. Your team will see a highlighted dashboard showing exactly which field needs a quick second look before it is finalized.
Ready to Automate Your GC Back-Office?
Book a free 15-minute consultation to see how we can shave 15+ hours off your weekly admin tasks.
Serving General Contractors businesses nationwide. Based in Westlake Village, CA.