Stop Losing $50,000 a Year to Manual Dental Admin Tasks
We deploy AI that extracts patient data from intake forms and verifies insurance in seconds, syncing directly with your Practice Management Software.
Dental practices nationwide are facing a labor crisis, with front-desk turnover leading to missed calls and administrative backlogs. The average dental office loses approximately $50,000 per year due to missed calls and scheduling inefficiencies. When staff are tied up manually entering data from paper intake forms into systems like Dentrix or Eaglesoft, patient experience drops and high-value treatment plans are left un-followed.
Read Laboratories specializes in bridge-software and AI extraction that turns paper-heavy workflows into digital-first operations. By automating the extraction of patient history, insurance cards, and EOBs, we allow your clinical team to focus on chair-side care rather than data entry. Each new patient is worth between $1,200 and $1,500 in their first year—our goal is to ensure no patient is lost to a 'please hold' or a delayed insurance check.
Problems We Solve
Manual Intake Bottlenecks
Stop forcing patients to fill out paper clipboards. Our AI extracts data from digital or scanned PDF forms and populates patient records in Open Dental or Curve Dental automatically.
Insurance Verification Delays
AI agents scrape payer portals and extract benefit details from insurance cards, eliminating 90% of the time staff spends on hold with insurance companies.
Data Entry Errors in Billing
Manual entry of ICD-10 and CDT codes leads to claim rejections. Our document processing ensures 99.9% accuracy when syncing treatment plans to billing modules.
Recall Scheduling Gaps
AI analyzes patient charts to identify overdue hygiene appointments and automatically triggers personalized SMS/Email outreach, filling gaps in the provider's schedule.
What You Get
Intelligent OCR for Intake
High-accuracy extraction of patient history, allergies, and consent forms even from hand-written scans.
Insurance Card Recognition
Automatically capture Group Numbers and Member IDs from photos to verify eligibility instantly.
PMS Integration Bridge
Custom API connectors for Dentrix, Eaglesoft, and Practice-Web to ensure seamless data flow.
HIPAA-Grade Security
Enterprise-level encryption and BAA agreements to ensure 100% compliance with patient privacy laws.
EOB Automated Processing
Automatically read and reconcile Explanation of Benefits (EOB) documents to speed up the revenue cycle.
What It Costs
Setup
$3,000 - $6,000
Monthly
$400 - $800
ROI Example
By recovering just 5 missed new patient appointments per month at a $1,200 lifetime value each, the system pays for its annual cost in under 60 days.
Frequently Asked Questions
Does this work with my specific version of Dentrix or Eaglesoft?
Yes, we build custom RPA (Robotic Process Automation) and API bridges that work with both cloud-based and on-premise versions of major Practice Management Systems.
How do you handle messy handwriting on paper forms?
Our specialized medical OCR models are trained on over 10 million healthcare documents, allowing them to accurately interpret varied handwriting styles better than standard software.
Is the data extraction truly HIPAA compliant?
Absolutely. All data is encrypted in transit and at rest. Read Laboratories provides a signed Business Associate Agreement (BAA) and uses SOC2 Type II compliant infrastructure.
Can the AI help with treatment plan follow-ups?
Yes. The AI monitors the 'Unaccepted Treatment' report in your PMS and can automate follow-up communications based on the specific procedure value and urgency.
How long does the implementation take?
Most dental offices are fully automated within 3 to 5 weeks, depending on the complexity of their current paper workflows and software configuration.
Will this replace my front desk staff?
No. It empowers them. By removing 4-5 hours of data entry per day, your staff can focus on answering phones, greeting patients, and increasing the practice's case acceptance rate.
Ready to Reclaim 20 Hours of Admin Time Per Week?
Book a free 15-minute AI audit for your dental practice and see how much you can save on overhead.
Serving Dental Offices businesses nationwide. Based in Westlake Village, CA.