Stop Losing Billable Hours to Client Status Calls
Your AI Phone Agent handles project inquiries, schedules creative reviews, and syncs directly with Asana or Monday.com so your team can focus on strategy.
Marketing agencies typically lose up to 30% of their billable capacity to non-billable communication overhead. When account managers spend half their day answering 'where is my campaign status?' or 'did the assets upload?', the agency's scale is capped. Read Laboratories bridges this gap by deploying AI agents that understand your specific project lifecycles.
Our systems integrate with your existing tech stack—like HubSpot for CRM and Slack for internal notifications—to provide real-time updates to clients without human intervention. We ensure compliance with FTC advertising guidelines and GDPR while maintaining a professional, brand-aligned voice that reflects your agency's high standards. By automating the routine 'check-in' calls, your senior talent can focus on high-level strategy and creative output that actually moves the needle for your clients.
Problems We Solve
Creative Approval Bottlenecks
Clients often delay projects by missing approval deadlines. The AI agent proactively calls clients to confirm receipt of assets and records verbal approvals directly into your PM tool like Teamwork or Basecamp.
24/7 New Business Intake
Marketing leads are expensive and high-intent. The AI qualifies prospects based on budget and goals, then books them into your sales team's calendar via Calendly or Chili Piper immediately.
Project Status Redundancy
Automate the 'quick check-in' calls by allowing clients to call in and receive real-time status updates pulled directly from your internal Monday.com boards or Asana tasks.
Reporting Delivery Friction
The AI can walk clients through high-level KPIs from their monthly reports over the phone, summarizing complex data into actionable insights and logging the interaction in your CRM.
Onboarding Friction
Speed up the client kickoff process by having the AI collect initial brand assets, access credentials, and stakeholder contact information during the initial onboarding call.
What You Get
CRM & PM Sync
Deep integration with HubSpot, Asana, and Teamwork to keep project data and client notes consistent across all platforms.
Intelligent Call Routing
Smartly identifies high-priority clients and routes them to the correct account manager if human intervention is needed.
Multi-Language Support
Handles international clients with localized accents and ensures GDPR-compliant data processing for global campaigns.
Automated Scheduling
Directly integrates with your team's calendars to book discovery calls, strategy sessions, and monthly reviews without the email back-and-forth.
Brand-Voice Training
We train the AI on your agency's specific tone, terminology, and client service philosophy to ensure a seamless brand experience.
What It Costs
Setup
$2,500 - $3,500
Monthly
$400 - $800
ROI Example
An agency with 10 employees saves 200+ hours per month on client comms. At a $150/hr billable rate, that's $30,000 in recovered capacity every single month.
Frequently Asked Questions
How does the AI know my project status?
Can it handle creative approvals?
Is the AI compliant with FTC and GDPR?
What happens if a client asks a complex strategy question?
How long does setup take?
Does it work with our existing VoIP system?
Reclaim 20+ Hours of Your Week
Book a free consultation to see how Read Laboratories can automate your agency's communication overhead.
Serving Marketing Agencies businesses nationwide. Based in Westlake Village, CA.