Never Miss an International Enrollment with 24/7 AI Phone Support
Automate level assessment scheduling and SEVP documentation inquiries. Capture global leads while your staff focuses on teaching.
Language schools operate in a high-stakes global market where inquiries often arrive outside of standard US business hours. For schools managing international students, a missed call from a prospective student in Tokyo or Riyadh is more than a missed connection—it is a lost $15,000 intensive program enrollment. The administrative burden of coordinating level assessments, verifying visa documentation status, and managing rolling start dates across systems like DreamApply or Classter often leads to staff burnout and slow response times.
Read Laboratories provides a specialized AI Phone Agent that handles these complexities. Our system doesn't just take messages; it understands the nuances of SEVP requirements, checks class availability in Classe365, and schedules placement tests directly into your staff's calendars. By providing instant, multilingual support, your school can maintain a competitive edge in the global education market without increasing your administrative headcount.
Problems We Solve
Global Time Zone Barriers
Captures and qualifies leads from international students calling at 3:00 AM PST, ensuring you never lose a prospect to a competitor in a different time zone.
Assessment Scheduling Friction
Automates the booking of level assessments and placement tests, reducing the 30% drop-off rate typically seen during manual back-and-forth scheduling.
Visa Documentation Inquiries
Instantly answers repetitive questions regarding I-20 forms, SEVP requirements, and financial certification, freeing your DSO to focus on complex cases.
Manual CRM Data Entry
Eliminates clerical errors by automatically syncing student inquiry data and session preferences directly into SchoolMaker or Administrate.
Multi-Session Enrollment Complexity
Accurately explains rolling start dates, tuition tiers, and housing options based on the specific session the student is interested in.
What You Get
Multilingual Fluency
Communicates naturally in over 20 languages to assist prospective students in their native tongue during the initial inquiry phase.
Direct SIS Integration
Read/write access to Classe365, DreamApply, and Administrate to check course capacity and update student records in real-time.
Automated Placement Booking
Checks teacher availability and schedules oral or written assessments directly into your school's calendar system.
SEVP Compliance Guardrails
Programmed with your specific school's compliance protocols to ensure accurate information is provided regarding student visas.
Smart Lead Routing
Identifies high-value inquiries (e.g., corporate group bookings) and initiates a warm transfer to your admissions director.
What It Costs
Setup
$2,500 - $3,500
Monthly
$400 - $800
ROI Example
Capturing just one additional $10,000 intensive English program enrollment pays for the entire year of AI service and the initial setup.
Frequently Asked Questions
How does the AI handle thick accents from non-native speakers?
Our AI is built on advanced neural models trained specifically on diverse phonetic patterns and non-native English accents, ensuring high accuracy in understanding international callers.
Can it integrate with our specific enrollment software like SchoolMaker?
Yes. We specialize in custom API integrations with SchoolMaker, Administrate, and DreamApply, allowing the AI to pull real-time session data and push lead info directly.
Is the AI capable of explaining different visa requirements?
Absolutely. We program the agent with your specific institutional knowledge base, including I-20 processing times, F-1 requirements, and required financial documentation.
What happens if a student needs to speak to a human?
The AI can perform a 'warm transfer' to your admissions team during office hours or create a high-priority follow-up ticket in your CRM for the next business day.
How long does the setup take?
A typical implementation for a language school takes 3 to 5 weeks, including the knowledge base training and SIS integration phase.
Can it handle multi-session enrollments?
Yes. The agent is designed to manage complex rolling start dates, accurately explaining which sessions have availability and the corresponding tuition costs.
Streamline Your Language School Admissions
Book a free consultation to see how our AI Phone Agent can manage your global inquiries and level assessments.
Serving Language Schools businesses nationwide. Based in Westlake Village, CA.