Stop Losing $2,500/Month to Missed Enrollment Calls
Our AI Phone Agent handles inquiries, manages your waitlist, and syncs directly with Procare or Brightwheel—ensuring every spot is filled without distracting your teachers.
In the childcare industry, an empty spot isn't just a vacancy; it's a revenue leak of $12,000 to $30,000 per year. For directors, the challenge is balancing state-mandated teacher-child ratios with the administrative burden of constant phone inquiries. When a director is pulled away to answer questions about tuition rates or age availability, classroom oversight suffers, and potential revenue is lost if the call goes to voicemail.
Read Laboratories provides a specialized AI Phone Agent designed to sit at the front of your enrollment funnel. By integrating directly with tools like ChildcareCRM, HiMama, and Kangarootime, our system handles the high-volume 'top of funnel' questions—pricing, hours, and availability—allowing your staff to focus on high-quality care and licensing compliance. We help you maintain a 100% occupancy rate by automating the tedious waitlist follow-ups that human staff often lack the time to execute.
Problems We Solve
Leaking Enrollment Revenue
Parents often call the first three daycares on Google; if you don't answer, they move to the next. Our AI answers on the first ring 24/7, capturing every lead even during nap time or after hours.
Waitlist Management Fatigue
Manually calling 50 parents to fill one toddler spot is inefficient. Our AI automatically reaches out to your waitlist in order of priority to confirm continued interest and schedule tours.
Ratio Compliance Distractions
Every time a teacher or director is pulled to the phone, you risk falling out of compliance with state-mandated supervision ratios. Our AI handles the bulk of routine queries so you stay in the classroom.
Manual Data Entry Errors
Stop transcribing sticky notes into Brightwheel. Our AI captures parent contact info, child age, and desired start date, pushing it directly into your CRM via API.
What You Get
Live CRM Sync
Direct integration with Procare, Brightwheel, and Kangarootime to check real-time availability by age group.
Automated Tour Booking
The AI views your calendar and books tours for qualified parents, sending them SMS reminders and directions.
Licensing & FAQ Logic
Pre-programmed with your specific state licensing info, teacher credentials, and health/safety protocols to answer parent concerns instantly.
Multi-lingual Support
Seamlessly communicate with parents in English, Spanish, or Mandarin to serve a diverse community.
Smart Call Routing
Emergencies or current parent issues are instantly routed to your desk, while general inquiries are handled by the AI.
What It Costs
Setup
$2,500 - $3,500
Monthly
$400 - $800
ROI Example
Filling just one additional infant spot at $1,800/mo pays for the entire service and generates a 2x monthly profit from that single lead.
Frequently Asked Questions
Does this work with my current childcare software?
Yes. We specialize in API integrations with Procare, Brightwheel, HiMama, and ChildcareCRM. If your software allows external data, our AI can read and write to it.
Can the AI handle questions about state-specific ratios?
Absolutely. During setup, we program your specific state's health and safety regulations so the AI provides accurate information regarding classroom sizes and teacher qualifications.
What happens if a parent has an emergency and needs a human?
The AI is programmed with 'Sentiment Analysis.' If it detects an urgent tone or a specific keyword like 'emergency,' it immediately transfers the call to your designated emergency line.
How does it handle the waitlist?
The AI can be triggered to call or text your waitlist whenever a spot opens up. It verifies if the family is still looking for care and moves to the next person if they've already found a center.
Is the voice natural or robotic?
We use high-fidelity neural voices that sound indistinguishable from a professional receptionist. We can even clone your own voice or a staff member's voice for a personal touch.
How long does setup take?
Typically 14-21 days. This includes mapping your current enrollment workflow, training the AI on your handbook, and testing the CRM integration.
Fill Your Empty Spots Today
Book a free 15-minute consultation to see how our AI integrates with your current childcare software and eliminates your waitlist backlog.
Serving Daycare Centers businesses nationwide. Based in Westlake Village, CA.