Close More Commercial Leases with 24/7 AI-Powered Inquiry Response
Stop losing $100k commissions to missed calls. Our AI agent handles tenant inquiries, qualifies prospects, and schedules property tours 24/7.
In the high-stakes world of commercial real estate, speed-to-lead is the primary driver of deal velocity. Brokers are often tied up in site visits or negotiations, leaving high-value inquiries from LoopNet and CoStar to sit in voicemail. A missed call from a national tenant representative looking for 15,000 SF of Class A office space isn't just a missed chat; it's a potential $90,000+ commission loss based on standard 4-6% rates.
Modern brokerages are managing complex portfolios across VTS and Buildout while struggling with administrative friction. The manual process of verifying TI (Tenant Improvement) requirements, checking zoning compatibility, and coordinating with property managers for walkthroughs creates bottlenecks that allow competitors to swoop in. Our AI Phone Agent removes these hurdles by acting as a first-line leasing coordinator that never sleeps.
Problems We Solve
Lead Response Latency
Prospective tenants and tenant reps move to the next listing if they don't get immediate answers on NNN costs or availability. Our AI answers in under two rings.
Showing Coordination Friction
Eliminates the 5-email chain typically required to sync a broker, a prospective tenant, and a property manager for a site walkthrough.
Unqualified Inquiry Fatigue
The AI screens callers for creditworthiness, square footage needs, and use-case (e.g., retail vs. medical) before they ever reach a broker's desk.
Lease Renewal Oversight
Automates outbound check-ins for tenants with upcoming 180-day renewal windows, ensuring you don't lose existing revenue to lack of follow-up.
CRM Data Entry Gaps
Automatically pushes detailed call transcripts and prospect data into RealPage, VTS, or Buildout, eliminating manual data entry for the brokerage team.
What You Get
Instant Tour Scheduling
Integrates with Outlook or Google Calendar to book property tours based on broker availability and property access hours.
Market Data Delivery
Can instantly trigger an email of a property flyer, floor plan, or OM (Offering Memorandum) to the caller during the conversation.
Multilingual Inquiry Handling
Fluently manages calls in over 20 languages to serve international investors and diverse local business owners.
LOI Process Initiation
Gathers preliminary terms for a Letter of Intent and notifies the lead broker to review and finalize the document.
After-Hours Coverage
Captures West Coast inquiries on East Coast listings and vice-versa, ensuring 24/7 coverage across all time zones.
What It Costs
Setup
$2,500 - $3,500
Monthly
$400 - $800
ROI Example
Capturing just one missed 5,000 SF lease at $35/SF with a 5% commission generates $8,750—covering the entire annual cost of the AI agent in a single transaction.
Frequently Asked Questions
How does the AI handle Fair Housing and ADA inquiries?
Our AI is programmed with strict guardrails to ensure objective, compliant responses to all inquiries, adhering to state-specific real estate licensing laws and federal Fair Housing Act requirements.
Can it integrate with our existing CRM like VTS or Buildout?
Yes, we use Zapier or direct API connections to push every interaction, lead score, and scheduled tour directly into your existing CRE tech stack.
What happens if a caller asks a highly technical zoning question?
If the AI encounters a question outside its knowledge base (e.g., specific seismic retrofitting details), it gracefully offers to escalate the call to a human broker or schedules a callback.
Does the AI sound like a robot?
No. We utilize advanced low-latency neural voices that provide a natural, professional conversational flow, often indistinguishable from a human receptionist.
Can it handle outbound calls for lease renewals?
Absolutely. We can configure the agent to reach out to your tenant database to gauge renewal interest and schedule follow-up meetings with the asset manager.
Is the setup cost a one-time fee?
Yes. The setup fee covers the custom knowledge base engineering, CRM integration, and voice persona training specific to your brokerage's portfolio.
Scale Your Deal Flow Without Adding Headcount
Book a free strategy session to see how our AI Phone Agent can manage your property inquiries.
Serving Commercial Real Estate Brokerages businesses nationwide. Based in Westlake Village, CA.