Never Miss a Ministry Connection with an AI-Powered Church Office
Automate your front office with an AI agent that handles prayer requests, visitor follow-ups, and facility bookings 24/7, integrating directly with Planning Center and Breeze.
Modern ministry leaders face a constant struggle between administrative tasks and pastoral care. With the average church serving 200+ members, the volume of calls regarding facility rentals, event registrations, and counseling requests can overwhelm a small office staff. Research indicates that following up with a new visitor within 24 hours increases the likelihood of a return visit by 50%, yet many churches miss these critical connection points because of limited weekday office hours.
Our AI Phone Agent acts as a 24/7 extension of your ministry team. It doesn't just take messages; it actively solves problems by checking the church calendar in Planning Center, processing giving inquiries via Tithe.ly or Pushpay, and ensuring that every prayer request is logged and routed to the pastoral team immediately. This technology ensures that your staff can focus on high-touch ministry while the AI manages the logistical burden of day-to-day operations.
Compliance and trust are paramount in religious settings. Our systems are designed to respect financial transparency requirements and can be configured to align with Safe Sanctuary policies by providing clear, logged transcripts of all interactions. Whether it’s a member checking the time for a mid-week Bible study or a local community member inquiring about wedding venue availability, the AI provides a professional, warm, and immediate response every time.
Problems We Solve
Delayed Visitor Follow-up
Automatically captures visitor information and triggers a follow-up sequence in your ChMS, ensuring a 24-hour response time that boosts retention rates by 50%.
Prayer Request Bottlenecks
Instantly records and categorizes prayer requests, pushing them to the appropriate ministry leaders via Slack, email, or Planning Center People notes.
Facility Booking Friction
Manages inquiries for weddings, funerals, and community events by checking real-time availability and collecting initial intake forms without staff intervention.
Giving and Tithe Inquiries
Provides secure links and instructions for digital giving via Pushpay or Tithe.ly, helping members complete their contributions during off-hours.
After-Hours Counseling Requests
Provides a compassionate, immediate response for members in crisis, routing urgent calls to the on-call pastor while scheduling non-urgent appointments.
What You Get
Planning Center Integration
Directly syncs with Planning Center People and Calendar to manage registrations and member records.
Prayer Request Intake
Transcribes and logs prayer requests directly into your pastoral care workflow.
Giving Support
Assists members with digital giving setup and sends text-to-give links from Pushpay or Breeze.
Multi-Language Ministry
Supports bilingual congregations with seamless English and Spanish voice interactions.
Intelligent Routing
Identifies the nature of the call and routes to the correct department, from Youth Ministry to the Finance Office.
What It Costs
Setup
$2,500 - $3,500
Monthly
$400 - $800
ROI Example
For a church with 200 members, converting just 3 visitors per month into regular givers through immediate follow-up more than covers the annual cost of the AI agent.
Frequently Asked Questions
Can the AI handle prayer requests sensitively?
Yes, the AI is programmed with a compassionate tone. It records the request, offers a brief verbal confirmation of support, and immediately logs the text for the prayer team to review.
Does this work with Planning Center?
Absolutely. We specialize in API integrations with Planning Center, Breeze ChMS, and Church Community Builder (CCB) to ensure data flows directly into your existing workflows.
How does it handle crisis or counseling calls?
The agent is configured with specific keywords. If a caller mentions an emergency or a need for urgent counseling, the AI can immediately transfer the call to an on-call pastor's mobile device.
Is the system secure for financial inquiries?
Yes. The AI does not process credit cards directly but instead sends secure, authenticated links to your existing giving platforms like Tithe.ly or Pushpay via SMS.
Can it manage our facility rental calendar?
Yes, it can check availability for specific dates and collect initial information from external groups, then pass the lead to your operations manager for final approval.
Does it support Spanish-speaking members?
Yes, we can deploy a bilingual agent that automatically detects the caller's language or provides a simple menu option to switch between English and Spanish.
Modernize Your Ministry Operations
Schedule a free consultation with our Westlake Village team to see how an AI Phone Agent can serve your congregation 24/7.
Serving Churches & Religious Organizations businesses nationwide. Based in Westlake Village, CA.