Stop Losing International Students to Slow Response Times
Deploy a specialized AI chatbot that handles level assessment bookings, SEVP visa questions, and enrollment 24/7. Capture $15,000 program leads while your staff sleeps.
Language schools operate in a high-stakes global market where a single missed inquiry can mean losing a $15,000 international program enrollment. Most schools struggle with the friction of time zones; an inquiry from Tokyo or Riyadh often sits for 12 hours before a coordinator in California can respond. During that gap, the student has likely already engaged with a competitor who answered their visa documentation questions instantly.
Beyond simple lead capture, the operational burden of level assessment scheduling and SEVP compliance is immense. Manual coordination between teachers, students, and available classrooms via spreadsheets is prone to error. By integrating AI into your front-end, you move from reactive email chains to proactive, automated workflows that sync directly with platforms like Administrate or Classe365, ensuring no student slips through the cracks.
Problems We Solve
Time-Zone Inquiry Gaps
Global students often inquire during your off-hours. Our AI answers complex questions about course levels and start dates instantly, preventing them from moving to a competitor in a different time zone.
Manual Level Assessment Booking
Eliminate the back-and-forth of scheduling placement tests. The bot checks teacher availability in real-time and books the assessment directly into your calendar software or SIS.
Visa Documentation Friction
International students are often confused by I-20 and SEVP requirements. The AI provides clear, step-by-step guidance on necessary paperwork, reducing the support workload for your DSO.
Multi-Session Enrollment Drop-off
Lengthy application forms lead to abandoned sessions. The chatbot guides students through the multi-session enrollment process in a conversational format, significantly increasing completion rates.
What You Get
Placement Test Scheduling
Direct integration with Calendly or your SIS to book oral and written assessments automatically based on teacher availability.
Multi-Language Support
The bot communicates in the student's native language while logging the data in English for your administrative staff.
SIS & CRM Integration
Seamlessly pushes lead data and enrollment status into SchoolMaker, Administrate, DreamApply, or Classe365.
Visa FAQ Engine
Trained on SEVP guidelines to answer common international student questions regarding F-1 status and documentation requirements.
Automated Certificate Delivery
Trigger digital certificate generation and delivery upon course completion through the chat interface or email.
What It Costs
Setup
$1,500 - $3,000
Monthly
$200 - $500
ROI Example
One international program enrollment ($12,000) more than covers the entire annual cost of the bot. Most schools see a 30% increase in assessment bookings within 60 days.
Frequently Asked Questions
Can the bot handle complex visa questions?
Yes, we train the AI on your specific school's documentation requirements and general SEVP guidelines. It can explain the difference between I-20 processing and SEVIS fees, though it will always refer legal specifics to your designated school official (DSO).
Does it work with our existing student system?
Absolutely. We specialize in connecting our AI tools to industry-standard software like Administrate, DreamApply, and Classe365 via API or Zapier to ensure your CRM is always updated.
How does it handle level assessments?
The bot can either link to your online testing portal or, for oral assessments, it can check your teachers' actual availability and book a Zoom or in-person session based on your school's scheduling rules.
What if a student speaks a language other than English?
Our AI is natively multilingual. It can engage a student in Spanish, Mandarin, Arabic, or Portuguese, making them feel welcome before they've even started their first ESL class.
Is the bot compliant with education regulations?
Yes. We ensure the bot's data handling complies with privacy standards and that its responses regarding certification and credit hours align with your state's education board requirements.
Transform Your Enrollment Workflow Today
Book a free 15-minute consultation to see how we can automate your school's intake process.
Serving Language Schools businesses nationwide. Based in Westlake Village, CA.